Know what each machine really costs
Owning and operating cost per hour, per job, from engine hours.
An excavator that runs 600 hours a year costs over twice as much per hour to own as one running 1,400. Gytix turns engine hours, repair invoices and fuel into cost per hour and per job, so keep, rent or sell becomes arithmetic.
Where the numbers stop adding up
Cost spread across systems
Depreciation sits in accounting, repairs in the shop, fuel on a card statement, and hours nowhere.
Stale internal rates
Internal equipment rates were set years ago and never checked against the hours machines actually run.
Paying for idle iron
Machines that ran 300 hours last year still carry payments, insurance and a PM schedule.
Resale without records
At trade-in, a machine with a thin service history gets priced like one with problems.
What finance connects first
Utilization and cost analytics
Utilization, idle time and owning and operating cost per hour for every machine, every month.
API and integrations
Hours and costs by job into your accounting system by API, webhook or scheduled file.
Fleet right-sizing audit
A keep, share, rent or sell list from measured hours, for a fixed fee.
Rental tracking
Rental days, rates and hours beside owned machines, so rent versus own is a real comparison.
From engine hours to the ledger
- Week 1
Agree the cost model
We agree which costs count: payments or depreciation, insurance, repairs, tires, fuel and yard overhead.
- Month 1
Hours meet invoices
Engine hours flow in from every machine, and repair and fuel costs import from your accounting system.
- Month 3
First cost review
A full quarter of cost per hour by machine and job, with a keep, rent or sell list.
Cost per hour, worked through
What goes into the number. Owning and operating cost per hour has two halves. Owning costs (payments or depreciation, interest, insurance, storage) run whether the machine works or not. Operating costs (fuel, filters and fluids, tires, wear parts, repairs) rise with every hour it runs. Gytix takes hours from the engine, repairs from work orders and fuel from fuel records, and your controller enters the owning costs once a year.
A worked example. Take a wheel loader with $60,000 a year in owning cost and $45 an hour in operating cost, round numbers for illustration. At 1,500 hours a year it costs $40 plus $45, or $85 an hour. At 750 hours, the owning share doubles to $80 and the total reaches $125. Same machine, same operator, and a very different rate to bid on the next job. The ROI calculator shows what idle hours cost with your own figures.
Rent, keep or sell. The break-even is the number of hours a year at which owning a machine and renting the same class cost the same. Below that line, year after year, the machine is a candidate to sell and rent when needed. The software follows the same logic: plans run month to month with 30 days’ notice, so you pay only for the machines you still own, and the full service record goes with each one you sell.
Questions owners and controllers ask
How do you calculate equipment owning and operating cost per hour?
Add the yearly owning costs (payments or depreciation, interest, insurance, storage) to the operating costs (fuel, service, tires, wear parts, repairs), then divide by the hours the machine actually ran. Gytix takes hours from the engine and costs from your shop and accounting records, so the figure updates every month.
Can equipment costs be tracked by job?
Yes. Every engine hour a machine logs inside a job’s geofence is charged to that job, at the machine’s measured cost per hour or at your internal rate. The report goes to your accounting system through the API or as a scheduled file, so the job cost report and the hour meter agree.
When does renting heavy equipment cost less than owning?
When a machine runs too few hours to cover its owning cost. Find the hours a year at which owning and renting the same class cost the same; below that line, renting usually wins. Gytix supplies the measured hours for each machine and class, so the comparison rests on real use, not estimates.
Do we have to sign a long-term contract?
No. Every plan runs month to month and cancels with 30 days’ notice, with no auto-renewing multi-year term and no cancellation fee. Annual prepay is optional, and the written quote shows both totals. Hardware is bought outright and stays yours, with a three-year replacement warranty.
Do service records help at resale?
Yes. A complete record of hours, work orders, parts and fault codes for every service is what a buyer or dealer asks for at trade-in. Gytix keeps that history per machine and exports it as a report you can hand over with the title, covering every day since the machine was connected.
Show us how your fleet runs
Send your fleet list. A 45-minute walkthrough on your own machines, then a written quote.