Walkarounds that reach the shop
Offline checklists in English and Spanish, with photos, by app or text.
- Go-live
- Live in 3 working days
- How you buy it
- Module in the Field plan
A paper checklist in a cab pocket proves someone was there, rarely what they saw. Gytix inspections run on a phone with no signal, in English or Spanish, photograph what is wrong, and turn a failed item into a defect the shop sees that morning.
How inspections go live
- Day 1
Build the checklists
We turn your paper forms into checklists per machine type, in English and Spanish, for your safety lead to approve.
- Day 2
Label the machines
Each cab gets a QR decal that opens that machine’s checklist. Crews without the app get a text link instead.
- Day 3
First morning walkarounds
We train crews at the morning tailgate meeting, then watch the first inspections and defects come in.
What your crews and shop receive
- Who it is for
- Operators, drivers and mechanics in the field
- Checklists per machine type in English and Spanish, approved by your team
- Offline inspections on any phone, with photos and the hour meter reading
- Text-message links for crew members who will never install an app
- Defects routed to the shop, opening draft work orders on the Shop plan
- Electronic DVIR records for road-going trucks, stored and exportable
- A daily list of machines that started work with no inspection
Will your crews use it?
Right for you if
- Crews fill in paper forms that never leave the truck
- Your operators work in English, Spanish or both
- You run dump trucks or service trucks on public roads
Look elsewhere if
- You need a certified inspector’s report, not a crew checklist
- Site rules keep phones out of crews’ hands all shift
Example: a water utility in southern Colorado
A water utility near Pueblo runs 35 units: backhoes, mini excavators, a vacuum excavator and a dozen dump and service trucks, with crews who work in English and Spanish. Paper forms came back torn or blank. After go-live, operators scan the cab decal and finish the walkaround in their own language, offline on jobs out on the plains. Seasonal laborers get a text link instead of the app. A photo of a cracked hose on a backhoe becomes a defect before 7 a.m., and the trucks’ DVIRs are filed for the fleet manager to review.
Offline, bilingual and on record
Built for the cab, not the office. The Gytix app stores every checklist on the phone, so a walkaround works on a remote pad or in a canyon with no signal. Each crew member picks English or Spanish. Checklist items show in each person’s language; free-text notes stay as written. Every inspection records the hour meter, the time, the place and the crew’s photos, and syncs when the phone reconnects.
Text links for crews without the app. Day laborers, subcontractors and seasonal crews often will not install anything. A text message with a link opens the same checklist in the phone’s browser, with no login. It needs signal to open and submit, so it suits the yard and the start of a shift better than a remote pad. Answers and photos land on the same record as app inspections.
From defect to work order. A failed item with a photo becomes a defect on the machine’s record. On the Field plan it alerts the person you name; on the Shop plan it opens a draft work order with the photo attached. Critical items, such as brakes or a leaking hydraulic hose, can mark the machine down until a mechanic signs it off.
DVIR for road-going units. Federal rule 49 CFR 396.11 governs driver vehicle inspection reports for commercial motor vehicles and allows the report to be created and kept in electronic format under 49 CFR 390.32. Gytix runs a DVIR checklist for dump trucks, service trucks and other road units and keeps the records for export. Confirm with your safety officer which vehicles and drivers the rule covers.
Inspection app questions, answered
Does the inspection app work without cell service?
Yes. The Gytix app keeps every checklist on the phone, so crews can complete inspections, add photos and record the hour meter with no signal. Everything syncs when the phone reconnects. Text-message links are the exception: they open in the browser and need signal to load and submit.
Can crews do equipment inspections in Spanish?
Yes. Every checklist runs in English and Spanish, and each crew member picks a language on their own phone. Checklist items show in each person’s language, while free-text notes stay as written. Training at go-live is offered in both languages, at the morning tailgate meeting or in the yard.
What if an operator will not install an app?
Send a text link instead. The operator receives a text message with a link that opens the machine’s checklist in the phone’s browser, with no app and no login. Photos and answers land on the same record as app inspections. The link needs signal, so the yard is the best place to use it.
Does Gytix handle DVIR for trucks?
Yes. Road-going units such as dump trucks and service trucks get a DVIR checklist, and the reports are stored electronically and can be exported. Federal rule 49 CFR 396.11 governs these reports. Check with your safety officer which vehicles and drivers it applies to in your operation.
How is the inspection app priced?
Inspections are part of the Field plan, billed per machine per month, month to month, with unlimited users, so every operator can have a login. Turning defects into draft work orders needs the Shop plan. Text-link inspections carry no extra charge. The written quote after a walkthrough on your own fleet shows the exact figure.
Send us your paper checklist
Send your fleet list. We will show equipment inspections on your own machines and quote it in writing.