How many machines do you need?
A keep, move, sell or rent-out call on every machine.
- Go-live
- 3 to 4 weeks
- How you buy it
- Fixed-fee audit led by a fleet analyst
A dozer that ran 80 hours last year still carried a payment, insurance and a spot in the yard. The audit finds machines like that in engine data, prices each one per hour, and ends with a call on every unit the owner can act on.
How the audit runs
- Week 1
Walk the yard
We walk the yard and jobs, gather payment, insurance, repair, fuel and rental records, and connect hours.
- Week 2
Measure utilization
A fleet analyst sets each machine’s hours against hours available and idle time, by type and by job.
- Week 3
Price every machine
Owning and operating cost per hour for each unit, set beside what the same work would cost rented.
- Week 3 or 4
Readout with the owner
A keep, move, sell or rent-out call on every machine, walked through with the owner and equipment manager.
What the owner receives
- Who it is for
- Owners and CFOs of fleets with 25 machines or more
- Utilization per machine over the audit window, hours worked against hours available
- Owning and operating cost per hour for every machine
- A keep, move, sell or rent-out recommendation per machine, with the reason
- A rent-versus-own comparison for machines under your utilization benchmark
- A written report and a readout with the owner and equipment manager
- The workbook and data behind every number, yours to keep
Is an audit worth it now?
Right for you if
- Owners suspect the fleet is too big but cannot say which machines
- A loan renewal, an equipment sale or a budget cycle is coming
- You rent the same machine types you already own
Look elsewhere if
- You need a formal appraisal of resale values for a lender
- You run fewer than 15 machines and the owner sees each one weekly
Example: a site‑development contractor in Rio Rancho
A site-development contractor in Rio Rancho runs 120 machines after two busy years of subdivision work, and half of them were never tracked. We fit a temporary install on the untracked 60 and pull history for the rest from manufacturer feeds. Over four weeks the analyst finds a cluster of compactors and older excavators averaging under 10 hours a week, while the company rented the same types for a job in Bernalillo. The readout recommends keeping 88, moving 12 between jobs, selling 14 and renting out 6 through the winter.
Utilization, cost and the call
What right-sizing means. A right-sized fleet owns the machines it keeps busy and rents the ones it needs now and then. The audit tests each machine against that idea: hours worked over hours available, from engine data rather than memory, set beside what the machine costs to own and run per hour and what the same work would cost rented.
Owning and operating cost. Owning cost covers depreciation or payments, interest, insurance, taxes and storage. Operating cost covers fuel, filters and fluids, repairs, wear parts and tires or undercarriage. Divide the total by the hours the machine worked and you have its cost per hour, the number the rent-or-own question turns on. The method is worked through in owning and operating cost per hour.
Four possible calls. Keep a machine that works enough to beat renting. Move one that sits while another job rents the same type. Sell one that costs more to hold than to rent when needed. Rent one out when it has steady seasonal gaps and your insurance allows it. Each call comes with the hours and costs behind it, so the owner can disagree with the numbers in hand.
Data, and its limits. If the fleet already reports to Gytix, the audit uses that history. If not, we fit a temporary install and pull manufacturer feeds where they exist. A few weeks of hours is a snapshot, so the analyst reads it against a year of invoices and fuel records and marks seasonal machines rather than calling them idle.
Right-sizing questions, answered
What is a fleet right-sizing audit?
It is a fixed-fee study that measures how much each machine works and what it costs per hour, then recommends keeping, moving, selling or renting out each one. A fleet analyst runs it over three to four weeks and walks the owner through the results in a readout.
How is a fleet audit priced?
The audit is a fixed fee for up to 150 machines. Larger fleets are quoted per fleet before work starts. If machines need a temporary install to collect hours, we quote that up front as well, so the full cost is known before the audit begins and nothing is added at the readout. That written quote follows a walkthrough on your own fleet.
Do we need to be a Gytix customer for an audit?
No. If your machines already report to Gytix, the audit uses that history. If not, we fit a temporary install on untracked machines and pull data from any manufacturer feeds you already have. You keep the report and the data whether or not you buy a plan afterward.
Who carries out the audit?
A fleet analyst with a hands-on heavy-equipment maintenance or equipment management background. The analyst gathers the records with your equipment manager, builds the cost per hour for each machine, and presents the recommendations at a readout with the owner, usually at your office or yard.
How long does a right-sizing audit take?
Three to four weeks. Fleets already on Gytix usually finish in three, because the hours are already recorded. Fleets that need a temporary install take closer to four, so the install and enough working days of data fit inside the window before the analyst prices each machine.
Send us your asset list
Send your fleet list. We will show fleet right-sizing audit on your own machines and quote it in writing.