Service by the hour meter
Work orders open themselves before the interval, not after it.
- Go-live
- Live in 10 working days
- How you buy it
- Module in the Shop plan
A calendar reminder does not know that the loader on the caliche pit ran 62 hours last week and the one in the yard ran four. Preventive maintenance in Gytix counts each machine’s own engine hours, adjusts for dust and heat, and opens the work order with the parts list attached while there is still time to plan.
How it goes live
- Days 1 to 2
Import the fleet
Your asset list, current hour meters and last services come in from spreadsheets or your old system.
- Days 3 to 5
Load the service plans
We set 250, 500, 1,000 and 2,000 hour plans per model from the manufacturer’s schedule, with your shop’s own tasks.
- Days 6 to 8
Set the duty factors
Machines on dusty or hot jobs get shorter air filter and oil intervals, agreed with your shop lead.
- Days 9 to 10
First work orders
Services due in the next 50 hours open as work orders, each with tasks, parts and the machine’s location.
What your shop receives
- Who it is for
- Shops servicing 25 to 500 machines
- Service plans for every model in your fleet, by hours, calendar or both
- Work orders that open automatically 50 hours before each interval
- Parts lists attached to each work order, reserved from your inventory
- A shop board of due, overdue and in-progress work by mechanic
- Service history per machine, exportable for resale and warranty claims
Is this the right fit?
Right for you if
- Your shop tracks services on a whiteboard or a spreadsheet today
- Machines run very different hours across jobs
- You want warranty claims backed by a clean service record
Look elsewhere if
- You run fewer than ten machines and service them all on one calendar
- A dealer services your entire fleet under contract
Example: an aggregates plant near Belen
A sand and gravel producer runs 38 machines, from wheel loaders on the pit floor to a dozer on the stockpile. Its shop lead set loader air filter changes at 250 hours on paper, but the pit is dusty enough that the filters plugged near 150. After go-live, the four pit loaders carry a duty factor that brings their air filter and oil services forward. The work order arrives three shifts ahead with the filter, the oil and the shop bay already assigned. The yard machines keep the standard intervals.
Hours, duty and the 50‑hour window
Hours first, calendar second. Most heavy equipment service schedules are written in engine hours: 250, 500, 1,000 and 2,000. Gytix reads hours straight from the engine controller through the A1 gateway or the manufacturer feed, so the countdown on each work order matches the machine. Where a task is calendar based, such as an annual crane inspection or a seasonal coolant test, it runs on the calendar alongside the hour plan, whichever comes first.
Duty factors. Dust, heat and heavy load shorten the life of filters and fluids. A duty factor is a simple multiplier your shop lead sets per machine or per job, so a loader on a dusty pit can be serviced sooner than the same model in a paved yard. Always check intervals against the manufacturer’s manual; the duty factor tightens the schedule, it never stretches it.
The 50-hour window. Work orders open 50 engine hours before the interval by default, about a week of work for most machines. That is enough time to stage parts, plan the machine’s downtime with the superintendent and, if needed, book a lowboy. Your shop can change the window per plan.
Preventive maintenance questions, answered
Can Gytix schedule maintenance by engine hours?
Yes. Service plans run on engine hours read directly from each machine, on the calendar, or on both, whichever comes first. Hours come from an A1 gateway or the manufacturer’s telematics feed, so no one has to read the meter by hand.
Do we have to build the service plans ourselves?
No. During onboarding we load plans for each model from the manufacturer’s published schedule and add your shop’s own tasks. Your shop lead reviews and approves them before the first work order opens.
What happens to the parts on a work order?
Each work order carries a parts list. If you use Gytix parts and inventory, those parts are reserved on the shelf when the work order opens and the reorder point updates. If you use another system, the list exports with the work order.
Can mechanics use it on a phone without signal?
Yes. The mobile app works offline in the shop or in the field. Mechanics see assigned work orders, record hours, parts and photos, and everything syncs when the phone reconnects.
How is preventive maintenance priced?
It is part of the Shop plan, priced per connected machine, per month, month to month, with unlimited users. The Shop plan also includes asset health, parts and warranty tracking, plus everything in the Field plan. We send a written quote with the exact figure within two business days of a walkthrough on your own fleet.
Bring us your service spreadsheet
Send your fleet list. We will show preventive maintenance on your own machines and quote it in writing.