Retire the magnet board
Every machine by job and week, with service and hauls attached.
- Go-live
- Live in 10 working days
- How you buy it
- Module in the Command plan
The magnet board says the loader goes to Taos on Monday. It cannot say its 500-hour service falls on Wednesday, that it stands over 14 feet on the trailer, or that the lowboy drives home empty. Gytix’s board shows all three before the move is booked.
How dispatch goes live
- Days 1 to 2
Load jobs and machines
Your job list and every machine’s transport width, height and weight come in from your spreadsheets.
- Days 3 to 5
Add trucks and trailers
Each lowboy, tag trailer and driver goes in with deck height and capacity, so loaded height is worked out.
- Days 6 to 8
Copy the current board
We move the next four weeks of assignments onto the board and link each machine to its service plan.
- Days 9 to 10
Run the Friday plan
Superintendents send requests from their phones, and your dispatcher plans next week’s moves on screen.
What your dispatcher works from
- Who it is for
- Fleets moving machines between jobs every week
- A dispatch board of every machine by job and week, owned and rented
- Service holds on machines inside their work order window or due on the job
- Move tickets with trailer, loaded width and height, and an oversize permit flag
- Backhaul suggestions pairing outbound loads with machines coming home
- Move requests from superintendents, in English or Spanish, in one queue
- Each driver’s daily moves on the phone, readable without signal
Does your fleet need dispatch?
Right for you if
- Your dispatcher runs a magnet board, a whiteboard or a group text
- Machines change jobs most weeks, often 50 miles or more apart
- You run your own lowboys or book outside haulers every week
Look elsewhere if
- Most machines stay on one site for the whole season
- You need hours-of-service logs and freight billing for a trucking company
Example: a site‑work contractor in Santa Fe
A site-work contractor runs 110 machines and three lowboys on jobs from Santa Fe to Española, Los Alamos and Taos. Dispatch lived on a magnet board and a group text, and twice last season an excavator went north with a service due that week. After go-live, the board holds one excavator on Thursday, the shop services it Friday in the yard, and it ships Monday. The same week the board pairs four outbound runs with machines coming off finished jobs, so those lowboys come back loaded instead of empty.
Holds, permits and backhauls
Service holds before the move. Every machine on the board carries its hour meter and next service from preventive maintenance. Inside the work order window, 50 engine hours by default, it shows a hold until a mechanic releases it. The board also looks ahead: a machine 80 hours from service, booked for two 50-hour weeks on a job, is flagged now. A 500-hour service in the yard on Friday costs a few hours; the same service 70 miles up the road costs a service truck and a day.
Permit flags on every ticket. A move ticket works out loaded width and height from the machine’s transport dimensions and the trailer deck. New Mexico State Police policy sets the legal width at 8 feet 6 inches and requires an oversize permit for a vehicle and load over 14 feet high, so a New Mexico move past either line is flagged before a driver is booked. Other states set their own limits. Confirm permit needs and the route with the state agency for every move.
Backhauls and requests. A lowboy that delivers and drives home empty pays for two runs and carries one load. The board looks for machines coming off the same job, or one nearby, in the same window and suggests a pair the dispatcher can accept or ignore. Superintendents ask for a machine, a move or a pickup from their phone, in English or Spanish, so requests land in one queue instead of a dozen texts.
Dispatch and haul questions, answered
How is a dispatch board different from a magnet board?
A magnet board shows where machines are supposed to be. Gytix’s board also knows each machine’s engine hours, next service, transport width and height, and the rentals on each job, so a move that would miss a service or need a permit is flagged before anyone books a driver.
Does the board stop a machine that is due for service?
Yes. Inside its work order window, 50 engine hours by default, a machine shows a hold until a mechanic releases it. The board also projects hours over the planned assignment, so a machine that would cross its interval on the job is flagged before it ships, not after.
Can it tell us when a lowboy move needs an oversize permit?
It flags the moves that likely do. Each ticket works out loaded width and height and compares them with New Mexico State Police policy: a legal width of 8 feet 6 inches, and a permit for loads over 14 feet high. Your team still applies for the permit and confirms the route with the state.
How do superintendents request a machine or a move?
From their phone, in the Gytix app, in English or Spanish. They pick the job, the machine type or a specific unit, and the date needed. The request lands in the dispatcher’s queue, and the superintendent sees when it is approved and which lowboy is bringing the machine.
How is dispatch and haul planning priced?
It comes with the Command plan, priced per connected machine, per month, month to month, with unlimited users, so every superintendent and driver can log in. Command also includes rental tracking, fuel and emissions reports, the AI maintenance agent and the full API, plus everything in Field and Shop. Your written quote, sent within two business days of a walkthrough on your fleet, shows the exact figure.
Bring us your Friday board
Send your fleet list. We will show dispatch and haul planning on your own machines and quote it in writing.